Privacy terms & conditions
This section explains how information submitted by applicants is used in accordance with the General Data Protection Regulation (2018).
If you have any queries about this statement please contact the administrator at :
How do we collect information?
We obtain personal information (full name, date of birth, address(es), gender, country of origin, details of current and previous educational background) from you when submit an application form, or when you make a donation (full name, address, and e-mail address for regular donors). For grant applicants, all of this information is held by us until the end of the calendar year, at which point much of it is safely disposed of (please see below). Information on donors is held on a secure database. Gift aid declaration forms are also retained in printed form, as we may need to show them to HMRC.
What information do we retain?
The following material on successful applicants is held on a database: full name, e-mail address, country of origin, gender, details of the course for which a grant was awarded, and the year and amount of the award(s) made. E-mail addresses are also held on an electronic distribution list which enables the Trust to stay in touch with its grantees via its newsletter.
How do we use this information?
With regard to grant applicants, we will use your personal information process your application, for administration and record keeping purposes, and to further our charitable aims. All new grantees receive, at the end of the calendar year, a newsletter and an opt in form. If you complete and return the opt in form to us, you are consenting to be contacted by the Trust, which includes receiving the newsletter annually, being contacted for fundraising purposes. If you opt in, and subsequently change your mind, you can have your contact details removed from the Trust’s database and distribution list by writing to us or emailing firstname.lastname@example.org
How do we protect personal information?
All electronic information is held on databases on a secure computer, the security programme for which is routinely and automatically updated.
For grant applicants, your consent for us to use your personal data in the ways outlined above is agreed by signing the statement on p. 6 of the application form, and, should your application be successful, by returning to us the opt in form sent to you in the autumn. For donors, your consent is confirmed by your returning to us the opt in form sent to you upon receipt of your donation.
If an applicant requests that their personal data is erased (i) the Administrator will remove the records held in the Trust’s databases and (ii) where the Trust holds copies of the candidate’s application form these will be deleted by the Administrator and Trustees and the candidate withdrawn from any ongoing grant review. If an applicant requests access to the personal data held the Administrator will provide a copy of the records in electronic format. Requests for erasure or access will be responded to within 30 days of receipt.
Should your personal details change, please help us to keep your information up to date by notifying us at the above address or emailing us on email@example.com
We reserve the right to amend this privacy statement. If we do so we will post notice of the change on our website and you will be deemed to have accepted such changes.
All information published on this site is provided to the best of our knowledge.
If you have a complaint about The Stapley Trust or any of our policies or procedures please email firstname.lastname@example.org or use the contact form below.
This statement was last updated on: 18/12/2017.